Registration to conduct sales to the Netherlands from abroad
This form must be completed in order to apply for registration as a retailer who wants to conduct cross-border distance sales of tobacco products, electronic cigarettes, or refill containers to consumers in the Netherlands. This registration is mandatory if you are based in a country within the European Economic Area (EEA), or a country outside the EU. If you are based in a country within the European Economic Area (EEA), the sale of tobacco products, electronic cigarettes, or refills containers in the Netherlands is only permitted if this cross-border sales is also permitted in that country. If this is the case, you must also be registered in the country where you are based.
Please ensure that you are aware of, and comply with, the legislations requirements for the Netherlands. For example, requirements with regard to the legal minimum age for the sale of these products, or packaging/label requirements, and also tax legislation.
You want to register in compliance with Article 5.5 of the Tobacco and Smoking Products Decree and Article 5.1 of the Tobacco and Smoking Products Regulations, in line with the specifications outlined in Article 9a, the first clause of the Tobacco and Tobacco Products Legislation. The details you provide will determine whether or not you will be registered. You will be notified of the outcome via an ordinance. If your application is successful, your trade name and website will be included in a list on the NVWA (Netherlands Food and Consumer Product Safety Authority) website, which is publicly accessible.
Do you already conduct cross-border distance sale of tobacco products, electronic cigarettes, or refill containers to consumers in the Netherlands? In that case you must apply for registration. In the period between submission of the application form and the notification of the outcome, you may continue to conduct cross-border distance sale. If the application for registration is unsuccessful (because your application is inadequate), then you are no longer allowed to practise cross-border distance sale in the Netherlands.